Bromberg & Associates is the only translation agency in Michigan and among a handful in the Midwest to have the GSA Federal Supply Schedule Award. After a rigorous and lengthy review process B&A received its GSA Federal Supply Schedule Award in 2004. Through the GSA schedule, Bromberg & Associates is able to provide translation, interpretation and language training services.
GSA is a centralized federal procurement and property management agency created by Congress to improve government efficiency and help federal agencies better serve the public. It acquires, on behalf of federal agencies, office space, equipment, telecommunications, information technology, supplies and services. GSA provides services and solutions for the office operations of over 1 million federal workers located in 8,300 government-owned and leased buildings in 1,600 U.S. communities. Covering a vast array of commercial items – from office supplies and copier paper to systems furniture, computers and laboratory equipment as well as services ranging from accounting to graphic design to landscaping – GSA’s Federal Supply Service operates the Multiple Award Schedule Program for all Federal government agencies to use as a streamlined procurement vehicle. The Schedules closely mirror commercial buying practices and provide customers with literally millions of state-of-the-art high-quality commercial services and products at volume discount pricing on a direct delivery basis.
To learn more about GSA, please review the following FAQs.
The GSA (General Services Administration) was created in 1949 when President Truman signed into law the “Federal Property and Administrative Services Act”. Its tasks back then included:
- Disposition and sale of surplus materials accumulated during World War II.
- Stockpiling essential supplies that might be in critical shortage in a future war or National Emergency.
- Civil Defense & Emergency Preparedness.
- Storage of Government records.
…..and other tasks. The GSA’s stated mission today is to:
“Help Federal Agencies better serve the Public by offering, at best value, superior workplaces, expert solutions, acquisition services and management policies.”
In short, the GSA has become the main buying arm for the Government, especially for commercially available products and services.
GSA is the government’s “landlord,” meeting the office and other space requirements of the federal workforce. GSA is also the premier federal acquisition and procurement force offering equipment, supplies, telecommunications, and integrated information technology solutions to customer agencies. GSA also plays a key role in the development and implementation of policies that affect many government agencies. Additionally, it helps other federal agencies improve their service to and communication with the public by offering effective citizen-response tools and services.
GSA acts as a catalyst for nearly $66 billion, more than one-fourth of the government’s total procurement dollars, in federal spending. The agency also influences the management of federal assets valued at nearly $500 billion. These assets include more than 8,300 government-owned or leased buildings, an interagency fleet of 170,000 vehicles, and technology programs and products ranging from laptop computers to systems that cost over $100 million.
Although GSA leverages billions of dollars in the marketplace, only one percent of the agency’s total budget is provided through direct congressional appropriations. The majority of GSA’s operating costs must be recovered through the products and services it provides.
In the 21st Century, GSA is focusing increasingly on adding value through new, efficient, and effective ways for federal employees to do their work. Building on its strong record of accomplishment, GSA is helping to create a more citizen-centric, results-oriented government that is even more productive and responsible to all Americans.
Is it true that GSA Schedules are going away?
GSA schedule activity is bigger than ever. They are not going away. They just recently moved and merged back under Federal Supply Service (FSS) so now they have unlimited resources. Effective April 1, 1996, GSA began charging a 1% Industrial Funding Fee (IFF) to allow them to continue to grow. That fee dropped to 0.75% as of January 1, 2004. As of June 1996 GSA had added IT Services to the contract which opened up a whole new world in procurement. In addition, we are seeing that large IDIQ contracts will be a thing of the past shortly and GSA will be the only procurement vehicle within the next 5 years.
Who can purchase from a GSA Schedule?
All Federal and DoD offices, the District of Columbia, some state and local agencies, and some approved commercial enterprises are eligible to purchase from GSA Schedules.
Who is eligible to use GSA Multiple Award Schedule contracts?
GSA Order ADM 4800.2E, “Eligibility to Use GSA Sources of Supply and Services,” provides detailed information regarding those agencies, activities, and organizations that have been determined to be eligible to use GSA Multiple Award Schedule contracts.
How do I know I am getting the best price?
GSA’s goal is to be the best value supplier of choice. Multiple Award Schedule (MAS) contracts offer “most favored customer” pricing/discounts. Quantity discounts may also be available. With the elimination of maximum order limitations, and the implementation of maximum order thresholds, contractors may now accept “any size” orders. In accordance with Federal Acquisition Regulation (FAR) 8.404(b)(3), the maximum order threshold represents the point where it is advantageous for customers to seek price reductions. In fact, for orders exceeding this threshold, after a customer reviews additional Schedule contractors’ pricelists or GSA Advantage!, the FAR, as well as the Ordering Procedures for Services (Requiring a Statement of Work), instructs the customer to generally seek price reductions from Schedule contractor(s) appearing to provide the best value (considering price and other factors). Agencies are encouraged and empowered to seek price reductions, not only for orders over the maximum order threshold, but also for orders below said threshold in order to ensure that they receive the best value at the lowest overall cost when using MAS contracts.
What are the differences between GSA Multiple Award Schedule (MAS) contracts, Governmentwide acquisition contracts (GWACs), and Multi-agency contracts (MACs)?
GSA Multiple Award Schedule (MAS) contracts are indefinite delivery, indefinite quantity (IDIQ) contracts available to all federal agencies worldwide. GSA awards and administers MAS contracts pursuant to section 201 of the Federal Property and Administrative Services Act of 1949, as amended. Under the MAS Program, GSA enters into governmentwide contracts with commercial firms to provide over 4 million commercial services and products. Agencies place orders directly with MAS contractors. Interagency agreements are not required to use MAS contracts. The Economy Act does not apply to orders placed against MAS contracts. Governmentwide Acquisition Contracts (GWACS) are task order or delivery order contracts for information technology established by one agency for governmentwide use. Each GWAC is operated by an executive agent designated by the Office of Management and Budget pursuant to section 5112(e) of the Clinger-Cohen Act. The Economy Act does not apply to orders under GWACs. Multi-agency contracts (MACs) are task order or delivery order contracts established by one agency for use by government agencies to obtain a variety of supplies and services. The Economy Act (Federal Acquisition Regulation (FAR) Subpart 17.5) applies to orders placed under MACs, with the exception of MACs for information technology that are established pursuant to the Clinger-Cohen Act.
Is it really easier to purchase from Multiple Award Schedule (MAS) contracts than it is to procure on the open market?
Purchasing from MAS contracts offers the following advantages over procuring on the open market:
- GSA has determined prices under MAS contracts to be fair and reasonable.
- Synopses are not required for MAS purchases.
- MAS contracts have been awarded in compliance with all applicable laws and regulations.
- Administrative time is reduced.
- MAS contracts offer a wide selection of state-of-the-art commercial services and products.
How are the procedures for ordering services under the Multiple Award Schedules Program different from the procedures for ordering products?
Although the Ordering Procedures for Services Requiring a Statement of Work differ from the Ordering Procedures for Products and Services That Do Not Require a Statement of Work in FAR 8.404(b), both sets of procedures are designed to simplify the acquisition process.
- For orders of services and/or products up to the micro-purchase threshold: Place the order with any Schedule contractor.
- For orders above the micro-purchase threshold but below the maximum order threshold:
- Services Requiring a Statement of Work: Prepare a request for quotes that includes the statement of work; transmit the request to at least three Schedule contractors; evaluate responses; and make a best value selection.
- Products and Services That Do Not Require a Statement of Work: Review the GSA Advantage! online shopping service or at least three Schedule contractors’ pricelists; evaluate; and make a best value selection.
- For orders above the maximum order threshold:
- Services Requiring a Statement of Work: Follow the same procedures for orders above the micro-purchase threshold, except transmit the request for quotes to additional Schedule contractors; seek price reductions; evaluate responses; and make a best value selection.
- Products and Services That Do Not Require a Statement of Work: Follow the same procedures for orders above the micro-purchase threshold, except review additional Schedule contractors’ pricelists or use the GSA Advantage! online shopping service; seek price reductions; evaluate; and make a best value selection.
Note: For orders of services exceeding $100,000 using Department of Defense (DoD) funds, the Defense Federal Acquisition Regulation Supplement (DFARS) has been amended in Section 208.404 to implement Section 803 of the National Defense Authorization Act for Fiscal Year 2002 (Public Law 107-107). DoD offices and non-DoD activities placing orders on behalf of DoD should refer to DFARS 208.404 and 208.404-70 for additional information regarding ordering procedures and documentation requirements.
What are the documentation requirements when placing orders against Multiple Award Schedule contracts?
Documentation should be kept to a minimum, but should contain the following basic information: For services that require a statement of work— Identify the services purchased, the Schedule contractor (contractor’s name and contract number) from which the services were purchased, and the amount paid. If other than a firm-fixed price order is placed, include the basis for the determination to use a labor-hour or time-and-materials order. For requirements over the micro-purchase threshold, document the evaluation of Schedule contractors’ quotes that formed the basis for selecting the contractor that received the order and the rationale for any trade-offs made in making the selection. For products and services that do not require a statement of work— Identify the products and services purchased, the Schedule contractor (contractor’s name and contract number) from which the products and services were purchased, and the amount paid. For requirements over the micro-purchase threshold that are so defined as to require a particular brand name, product, or feature peculiar to one manufacturer, include an explanation as to why the particular brand name, product, or feature is essential to satisfy the agency’s needs. Note: For orders of services exceeding $100,000 using Department of Defense (DoD) funds, the Defense Federal Acquisition Regulation Supplement (DFARS) has been amended in Section 208.404 to implement Section 803 of the National Defense Authorization Act for Fiscal Year 2002 (Public Law 107-107). DoD offices and non-DoD activities placing orders on behalf of DoD should refer to DFARS 208.404 and 208.404-70 for additional information regarding ordering procedures and documentation requirements.
When I place an order under a Multiple Award Schedule (MAS) contract does it meet Competition in Contracting Act (CICA) requirements?
In accordance with Federal Acquisition Regulation (FAR) 6.102(d)(3), use of the Multiple Award Schedules Program is considered a “competitive procedure” under CICA when the MAS ordering procedures are followed; i.e., the ordering procedures in FAR 8.404 and the Ordering Procedures for Services (Requiring a Statement of Work).
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